— Our Policy

Westminster CARES Foundation Privacy Policy

Effective Date: 07/01/2026

Our Commitment to Privacy

The Westminster CARES Foundation ("Foundation," "we," "our," or "us") values the trust of our donors, residents, volunteers, employees, and community partners. We are committed to protecting the privacy and confidentiality of the personal information entrusted to us.

 This Privacy Policy explains how we collect, use, protect, and share information obtained through donations, event registrations, communications, our website, and other interactions with the Foundation.

Information We Collect

Personal Information may include name, mailing address, email address, telephone number, employer or business affiliation (when voluntarily provided), donation history, and event participation information.
 
Financial Information: When making a donation, payment information may be collected and processed through a secure third-party payment processor. The Foundation does not store complete credit card information on its systems.
 
Website Information: We may collect IP address, browser type, device information, pages visited, and date and time of website activity to improve website performance and user experience.

How We Use Your Information

The Foundation may use collected information to process donations and gifts, provide charitable contribution receipts, communicate Foundation news and impact stories, send event invitations and updates, respond to inquiries, maintain accurate donor records, recognize donors when permission has been granted, meet legal and accounting requirements, and improve Foundation programs and services.

Donor Privacy

The Westminster CARES Foundation respects donor confidentiality. We do not sell, rent, trade, or otherwise share donor information with outside organizations for marketing purposes. Donor information is used solely to support the Foundation's charitable mission, fundraising efforts, donor stewardship activities, and related communications. Donor records are maintained in a secure donor management system and are accessed only by authorized individuals with a legitimate business need. Donors may request anonymity at any time, and the Foundation will honor those requests to the extent permitted by law.

Donor Recognition

Unless a donor requests otherwise, the Foundation may acknowledge gifts through annual reports, donor recognition publications, campaign materials, donor walls or recognition displays, and Foundation events. Donors may decline public recognition and remain anonymous.

Information Sharing

The Foundation may share information with trusted service providers such as payment processors, donor management systems, event registration providers, mailing services, and technology support vendors. These providers are required to maintain appropriate safeguards and use information only for authorized purposes. Information may also be disclosed when required by law, court order, regulatory authorities, or audit and compliance obligations.

Data Security

The Foundation uses reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction. Donor and constituent information is maintained in a secure donor management system and is accessible only to authorized staff, volunteers, or service providers who require access to perform Foundation-related duties. The Foundation works with reputable technology and service providers that employ industry-standard security measures designed to protect sensitive information and support the Foundation's fundraising and stewardship activities. While no security system is completely foolproof, we work diligently to protect the information entrusted to us.

Email Communications

Individuals receiving Foundation communications may unsubscribe from marketing or fundraising emails at any time through unsubscribe options or by contacting the Foundation. Administrative communications related to donations, receipts, or events may still be sent when necessary.

Retention of Information

The Foundation retains information only as long as necessary to fulfill fundraising and operational purposes, maintain required financial records, meet legal and regulatory obligations, and support historical donor stewardship efforts.

Your Privacy Rights

You may request to review information we maintain about you, correct inaccurate information, update contact information, limit certain communications, or request anonymity for donor recognition purposes.

Children's Privacy

The Foundation does not knowingly collect personal information from children under the age of 13 without appropriate parental consent.

Changes to This Policy

The Foundation may periodically update this Privacy Policy. Any revisions will be posted with an updated effective date.



Contact Information

Westminster CARES Foundation
4100 Jackson Avenue
Austin, Texas 78731
Phone: (512) 454-4711
Email: wcares@wmanor.com